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Winter Sports League Streamlining Event Content with Cloud Tools
Company Situation
The company operates within the emerging winter sports league industry, focusing on snowboarding and pre-skiing events. With a small but growing in-house team of approximately two to three full-time employees plus contractors, they manage four large-scale events annually. Each event generates an extensive volume of content, approximately 50 terabytes, resulting in roughly 200 terabytes of data per year. Their content-heavy workflow demands scalable and efficient data handling solutions to support ongoing growth.
Existing Workflow
Currently, the company stores all event data primarily in Amazon S3 as a long-term storage solution. Content is accessed and shared by a small internal team and several contractors using a mix of hard drives, cloud storage, and Frame.io for review and approval workflows. Asset discovery and management rely heavily on "tribal knowledge," with team members navigating between multiple storage locations and platforms manually. This process involves physically shipping drives or transferring large data sets, which is costly and time-intensive.
Issues with the Existing Workflow
Data Volume Challenges: Managing 50 terabytes per event creates significant logistical and cost burdens, particularly with transferring and sharing large files.
Inefficient Asset Sharing: Reliance on physical drives or slow data downloads from S3 hampers quick collaboration and scaling.
Fragmented Review Process: Using Frame.io alongside separate storage locations complicates asset tracking and feedback management.
Limited Scalability: The current small team setup and manual processes make scaling difficult without adding substantial overhead.
Cost Sensitivity: High data egress and transfer costs from cloud storage present financial concerns that require tactical usage to control expenses.
How Shade Would Change Their Workflow
Shade offers an integrated platform that enables seamless access to cloud-stored assets without the need to download or physically transfer large data sets. By connecting directly with Amazon S3, Shade allows the team to collaborate in real time, facilitating efficient data sharing and review workflows from a single interface. This approach reduces reliance on physical drives and manual processes, streamlining asset discovery and feedback loops. Shade’s review and approval features further consolidate workflows, minimizing the need for multiple tools. Additionally, Shade’s flexible seat licensing supports the company’s growth trajectory by allowing them to scale user access as needed without unnecessary upfront costs.
Benefits
- Reduced Data Transfer Costs: Minimize expensive data egress by working directly in the cloud environment.
- Improved Collaboration: Centralized platform for asset sharing and review, eliminating fragmented workflows.
- Scalable User Access: Flexibly add or remove seats to match team size without disruptions.
- Streamlined Asset Management: Simplifies finding and tracking assets across storage locations.
- Enhanced Efficiency: Saves time by eliminating physical drive shipments and manual file transfers.
- Integrated Review Workflows: Combines sharing and feedback tools within one platform for smoother approvals.
Technologies Used
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