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Video Production Team Streamlining Large Data Workflow
Company Situation
The company operates in the video production industry, managing a rapidly growing team of around 20–25 users. Their workflow involves frequent video shoots generating large volumes of data, with a typical lag time of about 10 weeks from shooting to final output. They maintain a sizable archive of footage and require scalable storage solutions to support ongoing projects and long-term asset management.
Existing Workflow
Currently, the company uses a combination of platforms for file storage and collaboration, including Frame.io for active project review and Dropbox for archival storage. They also utilize a local NAS system with roughly 50 terabytes of capacity to offload older content. Editors and team members access and review footage primarily through Frame.io and Shade, with multiple seats in use for collaboration.
Issues with the Existing Workflow
High monthly costs due to paying for multiple seats (around 25) and storage overages on Frame.io, totaling about $500/month.
Overlapping and redundant storage solutions leading to inefficiencies, such as paying for active storage on Frame.io while retaining large amounts of archival footage on Dropbox and local NAS.
Limited flexibility and slow speeds when using local NAS for offloading and accessing footage, causing workflow bottlenecks.
Confusion and management overhead around user roles and permissions, with many users unnecessarily assigned paid seats instead of guest access.
Storage caps on current plans that do not align well with their fluctuating usage patterns, especially during intense shoot periods generating up to 3 terabytes of data monthly.
How Shade Would Change Their Workflow
Shade provides an integrated, user-friendly platform tailored to video production needs. It enables the company to:
- Consolidate active project storage and review workflows into one platform, reducing reliance on multiple tools.
- Manage user roles more efficiently by converting infrequent users to guest status, cutting down on paid seats without disrupting access.
- Scale storage more cost-effectively with flexible plans designed for power users needing 10–20+ terabytes of active storage.
- Benefit from faster cloud-based asset access compared to local NAS, improving review turnaround times.
- Gain transparency into usage and permissions, allowing the company to optimize spending by cleaning up unused seats and archival data.
Benefits
- Significant cost savings by reducing paid seats and consolidating storage.
- Streamlined collaboration with a platform built specifically for video production workflows.
- Increased storage flexibility aligned with actual usage patterns and project demands.
- Faster review cycles due to improved cloud access speeds versus local NAS.
- Simplified user management with clear distinctions between paid users and guests.
Want to see how Shade can improve your workflow?
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