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Technology Company Consolidating Google Drive and DaVinci Resolve Cloud Collaboration
Company Situation
The company operates an in-house video production team within a technology company. Their team is fully remote, working across multiple locations, and managing sizable video projects primarily shot in Red RAW format. The team frequently handles large interview footage and requires secure, efficient access to raw media files for both full-time staff and external contractors.
Existing Workflow
Currently, the company stores approximately 70-80% of their footage on local hard drives at their office, with limited remote access capabilities. Their main collaboration tools include Google Drive for file sharing, DaVinci Resolve with cloud collaboration for proxy editing workflows, and Frame IO for review and approval of exported videos. Attempts to use Dropbox and other cloud solutions have been hindered by company policy and infrastructure constraints. They rely heavily on proxy workflows and manual hard drive shipments to enable collaboration, which restricts access and slows down project timelines.
Issues with the Existing Workflow
Large RAW files are difficult to upload and share via Google Drive, leading to delays and inefficiencies.
Proxy workflows limit full access to raw media, creating bottlenecks when the primary media holder is unavailable (e.g., on vacation or sick).
Physical shipment of hard drives is costly, slow, and impractical for a remote team.
Contractors and external collaborators have limited or no direct access to archived footage, complicating project onboarding and review.
Legal and IT approval processes for new tools add additional delays for adopting new solutions.
How Shade Would Change Their Workflow
Shade offers a cloud-native media management platform that acts as a centralized, secure hub for all raw and proxy media. It provides a user experience similar to Google Drive but is optimized for large video files and professional workflows. With Shade, the company can:
- Store and back up raw footage securely in the cloud, eliminating reliance on local hard drives.
- Enable instant, global access to footage for both internal team members and external contractors with granular permission controls.
- Preview video clips with frame interpolation to facilitate easier browsing without downloading full files.
- Collaborate seamlessly by integrating metadata, feedback, and version control within a single platform.
- Reduce dependency on proxy workflows by enabling direct access to raw media remotely.
Benefits
- Eliminates physical hard drive shipments and local storage bottlenecks.
- Enhances remote collaboration efficiency with instant access to raw and proxy media.
- Improves archival and retrieval processes for contractors and stakeholders.
- Provides a secure, compliant environment that aligns with corporate legal and IT requirements.
- Streamlines feedback and approval cycles with in-platform commenting and metadata management.
- Reduces risk of project delays due to unavailable media holders.
Technologies Used
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