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Public Safety Company Consolidating SharePoint and Eagle
Company Situation
The company operates in the public safety sector, specifically handling video editing for a police department. Their team consists of five members, with two primary users regularly engaged in video editing tasks, and occasional usage by other team members for file sharing and retrieval. Their workflow demands handling sensitive and secure media files related to critical incidents.
Existing Workflow
Currently, the company’s team relies on a mix of cloud storage and file-sharing platforms such as SharePoint and Eagle, alongside local hard drives for storing and managing media. They also have access to a digital asset management system but find the associated costs prohibitive. Editors often juggle multiple hard drives and attempt to collaborate remotely, frequently facing challenges syncing and accessing large media files seamlessly between home and office.
Issues with the Existing Workflow
High Costs: Existing cloud storage solutions are expensive (e.g., thousands of dollars per terabyte annually), which is a major concern for budget-conscious government organizations.
Performance Challenges: Platforms like SharePoint and Eagle require downloading large files, leading to slow file access and inefficient workflows.
Security Concerns: Given the sensitive nature of police footage, the company needs absolute assurance that files are secure, encrypted, and inaccessible to unauthorized personnel.
Cross-Platform Glitches: Editors experience minor playback and seek issues when switching between Mac and PC environments, complicating multi-device workflows.
Data Vulnerability: Heavy reliance on physical hard drives poses risks of data loss if local machines fail, threatening project continuity.
How Shade Would Change Their Workflow
Shade offers a cloud-based, intelligent file system designed to behave like a hard drive but with the power and flexibility of the cloud. Editors would be able to mount media storage directly on both Mac and PC devices, streaming only the necessary portions of files as needed without downloading entire projects. This reduces local storage demands while maintaining high performance. Shade’s robust security protocols, including end-to-end encryption and strict access controls, address the company’s critical concerns about data privacy and compliance. Additionally, Shade’s pricing model is significantly more affordable, making it a viable option for government agencies. By centralizing media storage in Shade’s secure cloud, the company can eliminate dependence on physical hard drives and reduce costly, inefficient workflows.
Benefits
- Cost-effective cloud storage tailored for media-intensive workflows
- Secure, encrypted file storage meeting stringent compliance standards (TPN, SOC 2, HIPAA)
- Seamless remote access to media files from multiple devices, supporting flexible work environments
- Intelligent streaming that minimizes bandwidth and local storage requirements
- Improved collaboration with controlled access permissions
- Reduced risk of data loss by eliminating sole reliance on local hard drives