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Online Education Company Consolidating Google Drive and Frame
Company Situation
The company is a large organization specializing in online education across multiple sectors, including public education, medical, and technical fields. Their video team consists of around five full-time members distributed across various locations globally, including remote and international contributors. The team also frequently collaborates with external contractors for video editing projects. Their video production cycle is intensive, especially nearing key academic deadlines, requiring regular filming and rapid video turnaround.
Existing Workflow
Currently, the team stores all raw and proxy video footage on Google Drive. Editors convert raw footage into ProRes or MP4 formats and work primarily on B-roll string outs. When editors in different locations need to share or update cuts, they manually upload and download large files via Google Drive. The team also uses Frame for review and approval, which they find effective and plan to continue using.
Issues with the Existing Workflow
Their existing process is hampered by slow file transfers and inefficient collaboration due to reliance on cloud storage that is not optimized for large video files and proxy workflows. Editors must repeatedly upload and download entire media assets, resulting in significant delays—sometimes taking days to implement minor edits like sound effect changes. The lack of a centralized, accessible video storage solution forces duplication of files across multiple drives and locations, increasing storage costs and complicating version control. Additionally, reconnecting proxies or raw files is cumbersome and time-consuming, limiting the team’s flexibility and speed.
How Shade Would Change Their Workflow
Shade would provide a centralized cloud-native video storage and editing environment that enables all editors and collaborators to access and work on the same media files without manual transfers. Editors can work on proxy or raw footage stored in one location, with immediate access to any project updates saved by other team members, regardless of geographic location or time zone. This eliminates the need for constant file uploads/downloads and complicated media management. Shade’s platform integrates smoothly with existing review and approval tools like Frame, allowing the team to maintain their current markup and feedback workflows while significantly improving media handling efficiency.
Benefits
- Centralized, cloud-based storage of raw and proxy video files accessible by all team members worldwide
- Elimination of redundant file transfers and manual media management
- Faster turnaround times for edits and revisions, enabling near real-time project updates
- Streamlined proxy workflows with seamless relinking to raw footage
- Reduced storage costs and improved version control by removing duplicated files across devices
- Compatibility with existing review and approval tools, preserving established workflows
- Enhanced collaboration and productivity for distributed and contractor-based teams
Technologies Used
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