Back to Workflows
Media Production Company Streamlining Cloud Storage and Access
Company Situation
The company operates within the media production industry, managing a diverse team that includes internal staff and external freelancers. Their scale involves handling large volumes of digital media assets across multiple projects, requiring secure and efficient collaboration and storage solutions. Their infrastructure relies heavily on cloud storage, specifically AWS services, to manage their growing content library.
Existing Workflow
Currently, the company uses AWS S3 buckets for storing active media assets and has some form of archival storage likely managed via AWS Glacier for deep archiving. Their workflow involves multiple teams accessing and working with media files, but they lack a unified asset management solution that integrates smoothly with their existing cloud infrastructure. Collaboration happens across various internal groups and external partners, but media tagging, organization, and access control are not streamlined.
Issues with the Existing Workflow
Difficulty indexing and accessing archived media stored in Glacier due to its cold storage nature.
Lack of a centralized, cross-functional platform for managing media assets, causing inefficiencies in collaboration across teams and freelancers.
Challenges in assigning and managing user access levels and permissions granularly.
Limited visibility into media usage and access, reducing control and security oversight.
Absence of metadata tagging and organized drives, which complicates asset discoverability and workflow automation.
How Shade Would Change Their Workflow
Shade introduces a cloud-based SaaS platform tailored to media asset management that integrates directly with their AWS S3 storage, enabling seamless indexing and access to active media. Shade’s desktop and web applications offer flexible, enterprise-grade user and group management with role-based permissions, supporting both internal teams and external collaborators like freelancers. The ability to create organized “drives” and apply metadata tagging improves media discoverability and organization. Shade also offers a secure, compliant platform with single sign-on and audit capabilities, ensuring high security standards. Additionally, Shade supports mobile access, enhancing workflow flexibility.
Benefits
- Unified cloud-based platform integrating natively with AWS S3 for efficient media indexing and management.
- Granular user and group access controls to safeguard content and streamline collaboration.
- Enhanced media organization with customizable drives and metadata tagging, improving searchability.
- Secure, enterprise-grade compliance (GDPR, SOC 2 Type 2, HIPAA) for sensitive media and data protection.
- Cross-platform access via desktop, web, and mobile applications to support diverse workflows.
- Simplified archival strategy by allowing active media management in Shade and deep archiving in Glacier as needed.
- Visibility and audit trails to monitor media usage and user activity across the organization.
Want to see how Shade can improve your workflow?
Book a Demo