Back to Workflows
Media Production Company Consolidating SharePoint and Google Drive
Company Situation
The company is a marketing team with a focus on video and photo content production. Their team is relatively small but distributed and remote, requiring seamless collaboration across various locations. The team also regularly works with external artists and freelancers, integrating their assets into ongoing projects.
Existing Workflow
Currently, the team relies on a combination of external hard drives, SharePoint, Google Drive, and Dropbox to store and share their media files. This setup involves physically passing around external hard drives for large files, uploading content to SharePoint, and managing permissions for external collaborators on multiple platforms.
Issues with the Existing Workflow
Physical media sharing (external hard drives) is slow, cumbersome, and prone to errors or delays.
SharePoint is slow to upload and difficult to use, especially for external collaborators.
Managing permissions and sharing across different platforms creates roadblocks and inefficiencies.
Lack of real-time collaboration capabilities; team members cannot simultaneously access and update files easily.
Difficulty in quickly finding assets due to inconsistent labeling and metadata.
Security concerns regarding data location, replication, and protection.
Existing cloud storage solutions do not feel as fast or integrated as an external hard drive experience.
Limited use of AI tools to improve asset management and search.
How Shade Would Change Their Workflow
Shade offers a unified cloud platform designed to consolidate the entire media production workflow—from ingesting footage directly from cameras, through post-production tasks like coloring and editing, to company review and approval. Unlike their current fragmented approach, Shade functions like a fast external hard drive accessible remotely, enabling real-time collaboration and simultaneous file updates. Shade’s integration with Wasabi’s secure backend ensures robust data protection and clear visibility on data residency and replication. The platform’s AI capabilities promise enhanced search and asset management, helping the team quickly locate specific files even when metadata is inconsistent.
Benefits
- Streamlined end-to-end media workflow in a single platform.
- Real-time collaboration with simultaneous file access and updates.
- Fast, low-latency access to large media files without physical drives.
- Simplified sharing with external collaborators via secure permissions.
- Enhanced asset search and organization using AI-driven tools.
- Clear security protocols with data stored on Wasabi’s secure infrastructure.
- Reduced reliance on multiple disconnected tools (SharePoint, Dropbox, Google Drive).
- Improved team productivity and faster project turnaround times.
Technologies Used
Want to see how Shade can improve your workflow?
Book a Demo