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Media & Entertainment Company Consolidating AWS and Elements
Company Situation
The company operates within the media and entertainment sector, managing a globally distributed post-production team. Their workforce spans multiple continents, including North America, Europe, and Asia, supporting a variety of projects such as animation, editorial, and shoot footage from diverse locations worldwide. Their collaboration involves both full-time staff and freelance vendors brought on a per-project basis.
Existing Workflow
Currently, the team works in a cloud environment using AWS infrastructure located in a single U.S. region. They rely on virtual drives mounted through solutions like Elements and EditShare’s cloud platform. Review and approval processes are handled via their Adobe enterprise subscription, primarily using Frame.io for global collaboration and feedback. Their asset management is project-specific, with little reuse of B-roll or other footage across projects.
Issues with the Existing Workflow
Latency and Access Challenges: Due to the AWS setup being centralized in one geographic region, team members outside that region—especially those in the western U.S., Europe, and India—experience significant latency issues impeding real-time collaboration.
Scalability for Global Teams: The infrastructure limits seamless access for a growing, international workforce, complicating workflows that require rapid handoffs and co-editing across continents.
Vendor Onboarding: Bringing freelance vendors on board quickly and securely remains a logistical hurdle.
Fragmented Toolset: While review and approval are handled adequately with Frame.io, asset access and management tools are disparate, creating inefficiencies.
How Shade Would Change Their Workflow
Shade offers a unified platform that integrates multiple tools into a single, cohesive solution with a strong emphasis on global access and scalability. Shade’s platform would:
- Eliminate latency issues by providing a cloud-native, globally distributed access solution suited for geographically dispersed teams.
- Simplify vendor onboarding and project collaboration by enabling granular access controls and easy sharing without requiring full seat licenses.
- Provide parity with existing review and approval tools like Frame.io, with additional flexibility such as sending upload and download links without extra user seats.
- Streamline workflows by combining asset access, management, and collaboration within one platform, reducing the need for multiple subscriptions and contracts.
Benefits
- Improved global access with reduced latency, enabling faster and more efficient collaboration across continents.
- Centralized platform reducing complexity and administrative overhead.
- Enhanced scalability to support a growing, distributed workforce including freelance contributors.
- Cost savings potential by consolidating review, approval, and access tools and minimizing seat license requirements.
- Greater control and security in managing project assets and user permissions.
- Seamless integration into existing workflows with minimal disruption.
Want to see how Shade can improve your workflow?
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