Back to Workflows
Higher Education Media Team Streamlining Video Production Workflow
Company Situation
The company is part of a higher education institution’s law school media team, comprised of a director overseeing AV and production services and a lead videographer/editor. Their team handles video production primarily for promotional materials supporting the law school’s communications, clinic, and other departments. The institution is relatively siloed, with limited cross-department collaboration on media workflows.
Existing Workflow
The team currently produces and edits videos in-house, with one primary editor managing the bulk of post-production work. For storage and sharing, they rely on traditional file-sharing platforms such as Box. Video review and feedback involve multiple stakeholders from various departments, who require access to content for approval and comments.
Issues with the Existing Workflow
Manual tagging and organizing of video content is time-consuming and inefficient.
The existing storage and review platform (Box) does not adequately support streamlined video review and collaboration.
Lack of a dedicated media review platform hinders effective feedback from multiple reviewers.
The team explored other tools like Frame.io but had not moved forward, indicating challenges in finding a suitable solution.
Institutional silos and procurement processes create barriers to adopting new tools across departments.
Licensing concerns exist around the number of seats needed for reviewers vs. editors.
How Shade Would Change Their Workflow
Shade offers AI-powered auto-tagging that eliminates the need for manual metadata input, significantly reducing administrative overhead. The platform provides a centralized, user-friendly review and approval system that allows multiple stakeholders to comment and provide feedback without requiring full editor licenses. This facilitates smoother collaboration across departments while maintaining a manageable licensing model. Shade’s enterprise-grade solution supports the building of a robust media asset library, streamlining the entire media pipeline from storage to distribution and review. Moreover, Shade’s flexible pricing and licensing options accommodate the institution’s procurement constraints, offering a low-barrier entry point for trial and adoption.
Benefits
- Automated AI tagging to simplify media organization and searchability.
- Streamlined video review and approval with multi-user commenting capabilities without additional editor seats.
- Enhanced collaboration across siloed departments through easy sharing and feedback tools.
- Scalable platform supporting growth of media assets and team needs.
- Flexible licensing and pricing options suitable for higher education procurement realities.
- Cross-platform compatibility (Mac, Windows, Linux) for ease of access.
Technologies Used
Want to see how Shade can improve your workflow?
Book a Demo