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Global Events Firm Streamlining Remote Design Collaboration
Company Situation
The company operates within the global events and exhibitions industry, managing multiple offices across Europe and the United States. Their design team, critical to delivering event visuals and assets, is distributed and requires seamless collaboration across regions. The organization is transitioning from legacy on-premises servers to cloud storage solutions to support their growing international footprint.
Existing Workflow
Currently, the company stores their design files on an Azure server environment, separate from their main business files, which are planned to be migrated to SharePoint. The design team accesses files remotely across different geographic locations, using both PC and Mac platforms. They have been testing LucidLink as a potential new platform to handle design files and improve remote access and collaboration.
Issues with the Existing Workflow
Latency and Performance: The Azure server setup introduces significant lag and latency, causing delays in file access and backups, which affects the efficiency of design workflows.
File Corruption Risks: The current environment has risks of file corruption, negatively impacting the integrity of design assets.
Platform Limitations: SharePoint was considered but deemed unsuitable for large design files due to performance constraints.
Cross-Platform Compatibility: While testing LucidLink showed promise, limitations around file locking and cross-platform support (PC and Mac) raised concerns about full adoption.
Migration Pressure: They have an upcoming deadline to fully migrate off the Azure server by early next year, adding urgency to find a robust solution.
How Shade Would Change Their Workflow
Shade offers a platform tailored to large design file management with optimized performance for remote and distributed teams. By integrating Shade, the company can:
- Eliminate latency issues with a cloud-native architecture designed for design-heavy file types.
- Benefit from reliable file locking and version control that works seamlessly across both Windows and Mac environments, reducing conflicts and ensuring data integrity.
- Consolidate their design files with business files under a unified, high-performance storage platform without sacrificing speed or reliability.
- Simplify migration with Shade’s easy onboarding and compatibility with existing tools, ensuring a smooth transition before their Azure server deadline.
Benefits
- Reduced lag and faster file access for design teams working remotely
- Cross-platform file locking to prevent editing conflicts
- Enhanced data integrity with minimized risk of file corruption
- Streamlined migration process with minimal disruption
- Unified storage platform improving collaboration and operational efficiency
- Scalable solution supporting global, distributed teams
Technologies Used
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