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Financial Services Producing Corporate Video Communications
Company Situation
The company is a video production team embedded within a large financial services consultancy. Their team creates custom video communications for a diverse range of financial companies, including major banks and tech companies. The team is relatively small, with fewer than 10 users actively involved in content creation and management. They operate as a company-based consultancy, producing both animated and live-action video assets tailored to each company’s needs.
Existing Workflow
Currently, the team relies on a combination of multiple collaboration and creative tools. Their primary video editing and production work happens in the Adobe Creative Suite. For collaboration, review, and approval workflows, they use Media Silo and xFlow. Assets and projects are stored on a shared storage platform (Suite), with some assets slowly accumulating but no dedicated digital asset management (DAM) solution in place. They also employ additional tools for remote recording (Socialive, potentially switching to Riverside) and project management (Monday.com).
Issues with the Existing Workflow
Lack of Asset Management: There is no approved or integrated DAM system, resulting in scattered older assets and inefficient retrieval processes.
Multiple Collaboration Tools: Using both Media Silo and xFlow introduces friction as neither fully meets their needs, and maintaining both tools is cumbersome and inefficient.
Storage Concerns: While current storage usage under 20TB is manageable, the team anticipates future growth that will require more robust cold storage solutions.
Tooling Constraints: The company’s parent organization prefers to limit reliance on Adobe beyond Creative Suite, restricting potential workflow optimizations using Adobe’s ecosystem.
Onboarding and IT Constraints: Being part of a large financial institution, deploying new software requires navigating strict IT and procurement hurdles, adding complexity to adopting new solutions.
How Shade Would Change Their Workflow
Shade offers a unified platform that integrates search, access, and sharing into a single environment—streamlining collaboration and asset management. Deploying Shade would enable the team to:
- Centralize asset storage and management, reducing scattered files and improving discoverability, especially for legacy assets.
- Replace multiple review and collaboration tools with one streamlined platform, saving time and reducing tool fatigue.
- Scale storage efficiently with built-in options for active and cold storage, tailored to their growing content library.
- Maintain compliance and meet IT requirements through a supported onboarding process, with dedicated support and flexible trial options to ease adoption.
- Enhance remote collaboration capabilities by integrating with existing recording and project management tools.
Benefits
- Simplified toolset consolidating search, asset management, and collaboration
- Improved asset discoverability and organization, reducing time spent locating files
- Scalable storage solutions aligned with content growth
- Reduced overhead from managing multiple collaboration platforms
- White-glove onboarding and ongoing support to navigate enterprise IT constraints
- Cost-effective pricing with transparent minimum commitments and scalable user tiers
Technologies Used
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