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Event Management Company Consolidating Google Drive and Cloud Storage
Company Situation
The company operates in the event management industry, managing large volumes of multimedia content for their companies. Their team includes multiple editors who work remotely and require frequent access to large video files. Their operation involves handling extensive amounts of data, with storage needs reaching into the hundreds of terabytes.
Existing Workflow
After events, the company uploads raw footage and other media assets to Google Drive. Editors then download these files locally to perform post-production edits before re-uploading the final assets back to Google Drive. This cycle repeats for multiple editors who collaborate on the same projects, often requiring multiple full downloads of very large files (500 to 800 GB per project).
Issues with the Existing Workflow
Significant delays due to repetitive downloading and uploading of large files.
Inefficient use of bandwidth and time, especially when multiple editors need access to the same project files.
Lack of a streamlined, centralized system for editors to work directly on shared content without unnecessary duplication.
Current storage solution (Google Drive) lacks creative and workflow-specific features tailored to post-production needs.
Considerable manual overhead in managing large-scale media assets, leading to slower turnaround times.
How Shade Would Change Their Workflow
Shade’s platform allows the company to organize their media in a structured, project-based hierarchy similar to Google Drive but enhanced with specialized features. Key among these is Shade’s ability to “mount” drives directly to users’ local machines, streaming and caching original resolution files in real time. This means editors can access and work on high-resolution files instantly without needing to download entire projects. Shade also offers AI-powered search and metadata capabilities to quickly locate assets, streamlining the editorial process. This direct streaming approach minimizes data movement, enabling faster collaboration and reducing bottlenecks inherent in the company’s current system.
Benefits
- Instant access to original high-resolution files without full downloads.
- Reduced bandwidth usage and storage duplication.
- Enhanced collaboration with simultaneous access for multiple editors.
- AI-driven search and organizational tools to quickly locate and manage assets.
- More efficient post-production workflows tailored to event-driven media needs.
- Scalable storage management that supports hundreds of terabytes seamlessly.