Back to Workflows
Digital Media Team Scaling Video Collaboration Across Asia-US
Company Situation
The company operates within the digital media production industry, focusing on podcasting and video content creation. Their team comprises approximately 10 editors distributed primarily across Southeast Asia, with some members based in the United States. The team is rapidly growing, managing a sizable volume of video content output—averaging three to five videos per week—and currently maintains around 25 terabytes of storage.
Existing Workflow
The company’s workflow relies heavily on physical storage devices, such as SSDs and hard drives, to move large video files between geographically dispersed team members. The core editing and video production occur in Southeast Asia, while operational and business development functions are situated in the U.S. File sharing is predominantly manual, with the company sometimes transporting drives physically during travel. They also use Frame.io for editing feedback and collaboration.
Issues with the Existing Workflow
The company faces significant challenges due to inconsistent and often slow internet speeds in their primary editing location, including latency and bandwidth bottlenecks. These network issues contribute to lengthy upload and download times, creating inefficiencies and operational strain. Reliance on physical drives for file transfer is cumbersome, costly, and limits scalability. This manual approach hinders the team’s ability to increase output and slows down collaboration, especially as the team expands.
How Shade Would Change Their Workflow
Shade offers a cloud-based platform designed to optimize file storage and transfer workflows for distributed media teams. By replacing physical drive shipping and mitigating internet latency issues, Shade enables seamless, fast access to large video files regardless of geographic location. Its integration with existing tools like Frame.io consolidates editing feedback and file management into a more efficient process. Shade’s technology reduces dependence on local network speeds by optimizing data transfer and storage synchronization, allowing editors to work collaboratively in near real-time without cumbersome manual steps.
Benefits
- Eliminates the need for physical hard drive transfers, reducing time and cost
- Overcomes local internet speed and latency challenges through optimized cloud syncing
- Streamlines collaboration by integrating with existing editing and feedback platforms
- Supports rapid team scaling with a centralized, efficient file storage solution
- Enables faster content output and improved operational efficiency
Technologies Used
Want to see how Shade can improve your workflow?
Book a Demo