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Creative Studio Securing Distributed Cloud and Desktop Workflows
Company Situation
The company operates a creative studio with teams including IT leadership, studio management, technicians, and sysadmins. Their setup involves multiple roles focused on infrastructure security, IT strategy, and day-to-day studio operations. The team is distributed across locations and requires a secure, user-friendly system to manage and share digital assets internally and externally with companies.
Existing Workflow
Currently, the company relies heavily on Google Drive for file sharing and collaboration. This setup is used for storing and distributing creative assets across teams and with external companies, facilitating access via shared folders.
Issues with the Existing Workflow
The company finds Google Drive cumbersome and inefficient for their needs. The massive folder structures often become disorganized and difficult to navigate. They are concerned about security and the lack of a streamlined, company-friendly interface for sharing files. The existing solution does not provide a robust backup system or a way to organize data intuitively for diverse teams and projects.
How Shade Would Change Their Workflow
Shade offers a cloud-based digital asset management platform accessible via web browser and a dedicated desktop app. It enables mounting drives directly on users’ desktops for seamless access. Shade allows the company to organize their assets into customized drives reflecting studios, teams, or companies, providing an intuitive first layer of organization. The platform supports secure file sharing with companies and offers enhanced backup and security features. Shade’s workflow tools, such as link sharing and detailed permissions, align with the company’s needs for secure collaboration and operational efficiency.
Benefits
- Simplified and intuitive digital asset organization tailored to teams and projects
- Enhanced security and backup of critical creative assets
- User-friendly company-facing sharing capabilities
- Desktop app support for seamless drive mounting and file access
- Streamlined infrastructure and administration for IT and sysadmin teams
- Improved collaboration and reduced file management complexity
Technologies Used
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