Back to Workflows
Creative Services Firm Managing Fluctuating Intern Team
Company Situation
The company operates within the creative services sector, managing a small internal team supplemented by temporary interns. Their team size fluctuates around seven people, with a core duo handling most workflows and additional support from interns on a temporary basis. The company is focused on maintaining efficient access and collaboration on digital assets despite their relatively small scale.
Existing Workflow
Currently, the company primarily relies on Dropbox for file storage and sharing. Their entire file repository is housed within Dropbox, and files are shared mostly among internal team members and interns. They do not utilize additional tools for review and approval or advanced search functionalities, keeping their workflow relatively straightforward but heavily dependent on Dropbox’s organizational features.
Issues with the Existing Workflow
The company experiences several challenges with their current setup:
Difficulty locating files due to inconsistent naming conventions and limited search capabilities.
Limited data availability and inefficiencies in accessing stored assets.
Concerns about cost-effectiveness and scalability as their storage needs grow.
Lack of advanced tools to streamline collaboration or improve asset management beyond basic Dropbox file sharing.
How Shade Would Change Their Workflow
Shade offers a scalable, cloud-based platform that integrates with existing workflows while addressing key pain points:
- Shade’s workspace and drive structure allows for intuitive file organization by department or project, improving file discoverability.
- The platform supports mounting drives directly to the user’s operating system, simplifying access and reducing time spent searching for files.
- Shade’s pricing model is based on seats and storage, offering flexibility that can grow with the company’s needs and potentially reduce costs compared to Dropbox.
- Additional features such as advanced search, data availability, and streamlined permissioning enhance internal collaboration and increase operational efficiency.
- Shade’s onboarding options, including contract support and migration assistance, help ensure a smooth transition from Dropbox.
Benefits
- Significant time savings in file search and retrieval.
- Improved data accessibility and organization.
- Scalable pricing aligned with usage and team growth.
- Enhanced collaboration through better permissioning and workspace management.
- Reduced reliance on multiple, disconnected tools by consolidating workflows in one platform.
Technologies Used
Want to see how Shade can improve your workflow?
Book a Demo