Back to Workflows
Creative Production Company Consolidating Jellyfish and Backblaze
Company Situation
The company is a small creative production team operating within a larger marketing agency. Their team includes in-house editors and remote freelancers, collaborating on video and multimedia projects for multiple companies. The team works across different locations and relies on digital asset management and remote access to handle ongoing projects and company reviews.
Existing Workflow
Currently, the team uses a shared storage system called Jellyfish, combined with cloud backup via Backblaze for data redundancy. They rely heavily on remote desktop connections and a proprietary "remote service" within Jellyfish to enable remote editors to access project files. For sharing assets externally, they use Google Drive, which is also the parent agency’s preferred platform. Company review and approval are managed using Frame, with spreadsheets tracking Frame IO links for asset referencing. Searching for past project files depends largely on manual naming conventions or detailed spreadsheets maintained by account teams.
Issues with the Existing Workflow
The current setup presents several challenges:
The Jellyfish system lacks seamless cloud backup, requiring manual and periodic backup processes that are time-consuming and prone to oversight.
Remote access tools like Jellyfish’s remote service are being discontinued, creating uncertainty about future remote collaboration capabilities.
Sharing assets externally is fragmented, relying on Google Drive and manual processes that may be inefficient.
Searching for archived assets is cumbersome, often requiring precise knowledge of file locations or consulting spreadsheets, slowing down retrieval and company review requests.
Continuous packaging and backing up of projects add operational overhead and complexity.
How Shade Would Change Their Workflow
Shade offers a unified platform that integrates real-time cloud file access with AI-enhanced search and streamlined review and approval workflows. By replacing Jellyfish and manual backup processes, Shade ensures all project files are automatically backed up and accessible from anywhere without the need for cumbersome packaging or manual backups. Remote editors can work directly with cloud-mounted drives, eliminating reliance on discontinued remote services. Shade’s AI-powered natural language search simplifies finding assets without needing exact file names or locations. The review and approval module mimics familiar Frame IO features, easing transition and maintaining company workflow continuity. Overall, Shade consolidates storage, search, remote access, and review into a single, scalable environment tailored for creative teams.
Benefits
- Automatic cloud backup providing secure redundancy and peace of mind
- Seamless remote access for freelancers and distributed team members without VPNs or remote desktop setups
- AI-driven natural language search drastically reducing time spent locating assets
- Integrated review and approval workflow similar to Frame IO to support company collaboration
- Reduced operational overhead by eliminating manual packaging and backup tasks
- Compatibility with existing company workflows through flexible workspace and drive organization
- Simplified onboarding and migration support from Shade’s team
Technologies Used
Want to see how Shade can improve your workflow?
Book a Demo