Back to Workflows
Creative Media Studio Streamlining Remote Video Collaboration
Company Situation
The company operates within the creative media production industry, managing large volumes of high-resolution video and film content. Their team includes multiple remote collaborators and freelancers who require seamless access to shared digital assets. The company handles extensive data storage needs, with active project data ranging up to 20 terabytes and archival data exceeding 50 terabytes.
Existing Workflow
Currently, the company relies heavily on cloud storage via Dropbox, maintaining approximately 120 terabytes of data in the cloud distributed across 9 to 10 licenses. For archival content, they use a combination of on-premises NAS setups and numerous legacy hard drives. Their workflow involves shooting 25 to 50 terabytes of footage per project, with around 20 terabytes of this data remaining active and requiring frequent access. Remote teams collaborate through Dropbox, but active storage and collaboration are hampered by the limitations of their current setup.
Issues with the Existing Workflow
High Cost: The company pays nearly $3,000 annually per license for Dropbox storage, totaling a significant annual expense across their multiple licenses.
Limited Scalability: Dropbox discontinued its unlimited business plan, now charging per terabyte, significantly increasing costs for large data volumes.
Inefficient Archival Storage: On-premises NAS and hard drives generate high energy costs and require physical maintenance, making cold storage impractical and expensive.
Collaboration Challenges: Existing cloud solutions do not adequately support real-time collaboration across remote teams with large active datasets.
Heat and Energy Concerns: Running large local servers at home is inefficient due to heat dissipation and associated energy bills.
How Shade Would Change Their Workflow
Shade offers a scalable hybrid cloud storage solution tailored for creative media production teams, delivering real-time collaboration capabilities with cost-effective pricing. By combining active and archival storage tiers, Shade enables the company to consolidate their active project data into a more accessible cloud environment while offering options to manage cold storage separately. The platform provides free baseline storage per user, reducing initial costs, and supports multiple users working simultaneously, ensuring smooth remote collaboration. Shade’s pricing model is transparent and competitive, potentially reducing the company’s annual storage expenditure by up to 70% compared to Dropbox for active storage needs.
Benefits
- Significant Cost Savings: Potential to cut active storage costs by up to 70% compared to current Dropbox expenses.
- Scalable Storage Plans: Flexible plans supporting from single users up to teams with multiple collaborators, with baseline free storage per user.
- Enhanced Collaboration: Real-time access and editing capabilities for creative teams distributed remotely.
- Separation of Active and Archival Storage: Options to optimize cost by managing cold archives differently from hot, active data.
- Reduced On-Premises Overhead: Minimizes reliance on local NAS setups, lowering energy consumption and physical hardware maintenance.
- Simplified Workflow: Centralized cloud storage tailored to creative workflows, improving efficiency and productivity.