Back to Workflows
Creative Agency Streamlining Cloud Collaboration and Project Management
Company Situation
The company operates in the creative agency space, supporting a mostly remote, distributed team that produces a high volume of digital assets including large video and still image files. Their team collaborates extensively on creative projects, leveraging Adobe Creative Cloud applications as their primary suite of creative tools. The organization works with both internal teams and external companies, requiring careful management of access to sensitive files.
Existing Workflow
Currently, the company relies primarily on Google Drive for file storage and sharing internally, and uses Dropbox occasionally for external sharing with companies or vendors. The team manages project communications and company feedback mainly through email and a project management tool (Monday.com). Multiple editors often need to collaborate on large files, but the process involves downloading, editing, and re-uploading files sequentially, which can slow down creative workflows. Some editors also use Frame.io independently for review and approval, but it is not widely adopted across the entire organization.
Issues with the Existing Workflow
File Sharing & Access Control: The company struggles to store all assets in one easily accessible yet secure location that allows for granular permissions, especially when sharing selected files with companies without exposing the entire asset library.
Collaborative Editing: Multiple editors cannot work simultaneously on large files without downloading and re-uploading, leading to inefficiencies and version control challenges.
Large File Uploads: Uploading very large files (e.g., 4GB+) to current platforms like Dropbox often results in failed uploads or corrupted files, causing frustration and delays.
Identity Management: The company requires single sign-on (SSO) integration with Microsoft Azure to maintain control over user identities and secure access, which is not currently supported.
Archiving & Retrieval: There is a need for better archiving solutions to manage previous years’ assets in a way that they are securely stored but still retrievable when needed.
How Shade Would Change Their Workflow
Shade offers a centralized digital asset management platform tailored to creative teams that facilitates secure, scalable file sharing and collaboration. By integrating with the company’s existing tools and supporting large file handling, Shade would:
- Provide a single, secure repository for all assets with customizable access controls to easily share files internally or externally on a need-to-know basis.
- Enable real-time collaborative editing workflows that eliminate the need for repeated downloads and uploads, improving version control and reducing delays.
- Support robust large file upload capabilities that prevent corruption and interrupted transfers.
- Integrate with Microsoft Azure for seamless single sign-on and identity management, ensuring enterprise-grade security.
- Offer archiving options to move older assets into cold storage, keeping active project files optimized while preserving access to historical content.
Benefits
- Enhanced security with granular permission settings and enterprise SSO integration
- Streamlined creative collaboration with simultaneous editing capabilities
- Reliable handling of large media files without upload failures
- Consolidated asset management reducing reliance on multiple disconnected platforms
- Improved workflow efficiency and version control
- Scalable archiving to manage asset lifecycle effectively
Want to see how Shade can improve your workflow?
Book a Demo